Privacy Policy

Effective Date: 1 January 2019
Last Updated: 4 November 2024

Yanchep Institute RTO 52780 (“YI”, “we”, “our”, “us”) is committed to protecting your privacy and ensuring the confidentiality of the personal information we collect. As an Australian Registered Training Organisation (RTO), we comply with Australian Privacy Laws and all applicable regulations governing the collection, use, and management of personal data.

Policy Statement

Yanchep Institute RTO 52780 values the confidentiality of all personal information entrusted to us. We only collect and retain personal data that is essential for the effective operation of Yanchep Institute as a Registered Training Organisation (RTO) or as required by law.

Access to personal information is strictly limited to authorised personnel with a clear business need. All personnel with access to personal information must:

• Use the data solely for its intended purpose.
• Maintain strict confidentiality.
• Never share personal information within or outside the RTO without proper authorisation.

For funded students, we may disclose personal data for statistical, regulatory, or research purposes as required by funding and compliance obligations. Students will always be informed is this is required.

Information We Collect

We may collect the following types of personal information:

• Full name, address, and date of birth.
• Contact details, including phone number and email address.
• Employment and academic records.
• Financial details related to course enrolments and funding.
• Information required for government reporting and compliance.

Personal information is collected directly from individuals or from authorised third parties, such as funding bodies or government agencies, where applicable.

USI Privacy Notice

Under the Data Provision Requirements 2012, Yanchep Institute is required to collect personal information about you and to disclose that personal information to the National Centre for Vocational Education Research Ltd (NCVER).

Your personal information (including the personal information contained on this enrolment form), may be used or disclosed by Yanchep Institute for statistical, administrative, regulatory and research purposes. Yanchep Institute may disclose your personal information for these purposes to:

· Commonwealth and State or Territory government departments and authorised agencies; and
· NCVER.

Personal information that has been disclosed to NCVER may be used or disclosed by NCVER for the following purposes:
· populating authenticated VET transcripts;
· facilitating statistics and research relating to education, including surveys and data linkage;
· pre-populating RTO student enrolment forms;
· understanding how the VET market operates, for policy, workforce planning and consumer information;
· administering VET, including program administration, regulation, monitoring and evaluation.

You may receive a student survey which may be administered by a government department or NCVER employee, agent or third-party contractor or other authorised agencies. Please note you may opt out of the survey at the time of being contacted.

NCVER will collect, hold, use and disclose your personal information in accordance with the Privacy Act 1988 (Cth), the National VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at www.ncver.edu.au).

How We Use Your Information

Yanchep Institute collects and uses personal information to:

• Deliver high-quality training and education services.
• Ensure compliance with regulatory and legal requirements.
• Maintain accurate records for students and employees.
• Communicate with students, employees, and other stakeholders.

We will never disclose your personal information without your consent, except where required by law or regulation.

Procedure for Disclosure

To ensure your privacy, YI follows a strict procedure before disclosing personal information:

1. Obtain written authorisation for disclosure from the CEO.
2. Contact the client to request and obtain written consent.
3. Provide the requested information only if steps 1 and 2 have been completed.

Proof of Identity

Individuals seeking access to their personal information must provide the following proof of identity:

• Full name.
• Current address.
• Date of birth.

Requests for access to personal information can be submitted to the Training Manager, info@yanchepinstitute.com.au.

Data Security

Yanchep Institute employs robust technical and administrative measures to protect personal information from unauthorised access, disclosure, alteration, or destruction. Access is limited to authorised personnel with a legitimate business purpose.

Your Rights

Under Australian privacy laws, you have the right to:

• Access your personal information.
• Request corrections to your information if it is inaccurate or incomplete.
• Withdraw consent for data collection or usage, subject to legal or regulatory requirements.

If you wish to exercise your rights or have concerns about how we manage your personal information, please contact us at:

Yanchep Institute
Suite 6, 128 Yanchep Beach Road, Yanchep WA 6035
Email: info@yanchepinstitute.com.au
Phone: 08 9544 3901

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The updated policy will be posted on our website, and the effective date will be noted at the top.

Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact us at:

Email: info@yanchepinstitute.com.au
Phone: 08 9544 3901